Cryopreservation Renewals: How to boost your fertility centre’s revenue?

The Challenge

For IVF clinics, implementing an efficient cryopreservation tracking system is a significant opportunity to enhance both operational efficiency and financial health. The challenge is to create a system that effectively tracks cryopreserved gametes, automates timely reminders for renewals or discard decisions, and ensures prompt patient confirmations. This requires seamless integration with existing systems, robust database management, and user-friendly interfaces. The ultimate objective is to increase renewal rates, thereby boosting revenue from cryopreservation services and contributing to the clinic’s growth and sustainability.

ARTis Solution

ARTis offers a comprehensive cryopreservation module designed to streamline the tracking of gamete freezing, usage, and renewals. Here’s how it works:

1. Pre-Configured Freezing Packages
ARTis Cryo comes with standard pre-configured packages and associated reports. Clinics can either use these packages directly or customize them to meet specific needs. The smart package definitions automatically calculate expiry dates during service allocation, ensuring accuracy and consistency.

2. Tailored Package Allocation
Embryology lab users can assign the most suitable package to patients undergoing gamete freezing and update details such as storage location and reports. This ensures that each patient’s needs are met efficiently.

3. Renewal Tracking to Prevent Financial Loss
Renewal dates are automatically recorded during allocation, and alerts are sent as expiry dates approach. This proactive approach reduces the risk of financial loss due to missed or delayed renewals.

4. Quick Gamete Summary
Clinicians and embryologists can easily view detailed information about stored gametes. They can quickly scan and review gametes based on various parameters, making it easier to select the most suitable ones for transfer.

5. Storage Tank Optimization
ARTis Cryopreservation module simplifies the utilization and optimization of storage tanks. With its intelligent reporting features, IVF lab users can monitor storage usage and identify the optimal space for the next allocation with ease.

6. Detailed Freezing Capture at Embryo Level
Embryologists can capture freezing details at the embryo, oocyte, or semen sample level. This detailed tracking facilitates better gamete selection during the treatment process.

Process Flow

Conclusion

In conclusion, implementing a smart cryopreservation tracking system is essential for enhancing both the operational efficiency and financial performance of an IVF clinic. By leveraging advanced tracking, automated reminders, and streamlined confirmation processes, ARTis ensures that patient gametes are managed effectively and renewal rates are optimized. This not only increases revenue through renewals and future embryo transfers but also supports the clinic’s growth and sustainability. A well-integrated, user-friendly system like ARTis significantly contributes to operational success and improved financial health.

Explore how ARTis can transform your cryopreservation management. Schedule a demo today!