Smart Consultation Notes – How to record and track follow-up actions easily?
The Challenge
IVF patients embark on a lengthy journey, with treatments spanning months or even years. Each visit often involves a consultation with doctors, who provide essential advice. Traditionally, these consultations are documented on physical paper, which another team then reviews to input into the EMR system. This manual process can lead to missed service allocations, resulting in adherence issues and revenue loss.
While computer-based recording systems exist, they often fall short. Doctors, busy with their primary tasks, may find extensive typing and data entry cumbersome, leading to underutilization of these systems.
The Solution
ARTis offers a streamlined, easy-to-use solution that empowers consultant doctors to efficiently record and track all aspects of a consultation. Our system covers medication advice, diagnostic tests, scans, and other recommendations, allowing doctors to record observations effortlessly by selecting frequently used phrases from their favorites.
How ARTis Works
- Pre-Formatted Templates: Doctors use templates to select consultation details, reducing the need for typing and ensuring all relevant aspects are covered.
- Seamless Integration with Billing: Consultation details are systemically transferred to the billing desk, enabling discussions with patients and service allocation upon confirmation.
- Automated Advice Reports: Based on the doctor’s input, ARTis automatically generates advice reports. Counsellors can then review these reports, discuss them in detail with patients, and record discussion summaries.
- Investigation Templates: Investigation templates are shown based on the billing desk’s allocation, streamlining the process.
- Integrated Reports View: Report details populate in the investigation reports section of the consultation notes in real-time.
- Status and Results Tracking: Doctors can view the status and results of their advice directly on the consultation notes page, ensuring nothing is missed and serving as a checkpoint for unconverted advice.
This approach ensures the entire consultation process is tracked from start to finish, offering a single point of visibility for actions and results. All relevant parties—doctors, counsellors, the billing desk, and patients—benefit from a unified user experience.
Conclusion
Consultation notes entry and tracking is a common concern for many doctors, often leading to reliance on outdated paper-based systems. However, ARTis offers an easy-to-use yet comprehensive solution that enhances efficiency and tracking of follow-up activities. This not only improves the workflow for doctors and their teams but also drives better revenue and profitability for fertility centres.
Discover how ARTis can transform your consultation process. Schedule a demo today!